Arizona rules for licensed agents
How long must an Arizona broker keep transaction records?
Arizona puts the record duty on the employing broker. The statute asks the broker to keep each transaction and employment record for at least five years after it ends, to retain rejected offers for at least one year, or five where a binding contract followed, and to have the designated broker review each listing and purchase agreement within ten business days.
Rule text read from the 2026 Law Book of the Arizona Department of Real Estate, azre.gov, read November 1, 2026. Informational, not legal advice.
The statute
The statute is A.R.S. 32-2151.01, Broker requirements; record keeping requirements, in the Department’s Law Book. Subsection A starts with the duty and the length of time:
“Each licensed employing broker shall keep records of all real estate, cemetery, timeshare or membership camping transactions handled by or through the broker”
“The records of each transaction and employment records shall be kept by the broker for a period of at least five years after the date of the termination of the transaction or employment.”
The statute also says where. The records go in the employing broker’s principal or licensed branch office in the state, or at a storage location in the state when the broker has told the Department the street address first. They stay open at all reasonable times to the commissioner’s inspection.
What a sales folder holds
Subsection F lists what a sales transaction folder includes. Among the items:
“A complete copy of the sales contract, any escrow account receipt, any closing or settlement statement and, if applicable, a copy of the escrow instructions, listing agreement, employment agreement and release of escrow monies.”
Rejected offers
“The broker shall retain an original or a copy of any document evidencing a rejected offer to purchase real property as a matter of record for at least one year. In instances that result in binding contracts, the broker shall retain prior rejected offers for at least five years.”
Review of the paper
“The designated broker shall review each listing agreement, purchase or nonresidential lease agreement or similar instrument within ten business days after the date of execution by placing the broker’s initials and the date of review on the instrument on the same page as the signatures of the parties.”
The statute lets the designated broker authorize in writing an associate broker employed by the designated broker to do that review. It defines a business day as one that is not a Saturday, a Sunday or another legal holiday in the state.
What this page does not settle
The money side of a transaction file, earnest money and the trust account, has its own statute; see what an Arizona agent does with earnest money. Whether a message from a buyer, an advertisement or a social media post belongs in a transaction folder is not something the statute answers. Ask your designated broker how your brokerage files them.
Common questions
How long does an Arizona broker have to keep transaction records?
The statute says at least five years after the date of the termination of the transaction or employment.
Who keeps the records in an Arizona brokerage?
The employing broker. The statute puts the duty on each licensed employing broker, and the records are kept at the principal or a licensed branch office in the state or at a storage location in the state reported to the Department.
How long must an Arizona broker keep a rejected offer?
At least one year. Where the matter results in a binding contract, prior rejected offers are retained for at least five years.
How fast does an Arizona designated broker have to review a listing or purchase agreement?
Within ten business days after execution, by initialing and dating the instrument on the same page as the signatures, unless the designated broker authorizes an associate broker to do it.
Does Listing AutomatEr keep an Arizona transaction file?
No. The app builds and schedules posts for listings you have permission to market. Arizona record keeping is outside what it does.
Where Listing AutomatEr fits
Listing AutomatEr is a desktop app for Mac and Windows that posts the listings you have permission to market to Facebook Marketplace on a schedule. By default it puts your name on the post as the agent marketing the home and credits the brokerage that holds the listing.
It does not obtain the permission for you, and it does not decide whether a post meets a rule. That stays with you and your broker.
Current price and trial length are on the pricing page. Cancel anytime.
Sources
A.R.S. 32-2151.01in the 2026 Law Book, Arizona Department of Real Estate- Broker supervision in Arizona, the rule that has the broker manage how documents are filed
This is not legal advice. This page quotes a statute so you can read it yourself. It is not a lawyer's opinion about your situation. The official text, your brokerage and your own lawyer are the authorities, and the official text wins over this page.